Job Summary

Promoting the image and business of Saint-Gobain as the first point of contact for visitors and callers while undertaking other administrative tasks.

Duties And Responsibilities

-Welcomes visitors by greeting them, in person or on the telephone; answering or referring enquiries.
-Directs visitors and informs the relevant member of staff of their arrival/appointment.

-Maintains security by following procedures; monitoring logbook; issuing of visitor badges and ensures visitors slips are signed off.
-Induction of main office visitors, employees and contractors.
-Distributes office supplies (stationery and Kitchen Supplies) to staff and maintain adequate stock.
-Provides logistical support for meetings held onsite. I.e. Preparation of meeting rooms and arrangements for catering provisions.
-Books flights, accommodation and car hire services for employees travelling on business.
-Maintains and issues petty cash as well as reconciliations.
-Ensure that management fuel is resupplied timeously every month.
-Assisting in the formulation of the quarterly newsletter.
-Purchasing of awards and ensuring the awards ceremonies run smoothly.
-Carrying out safety checks at the canteen, surveys and audits.
-Conduct team building sessions.
-Facilitating the success of all special occasions conducted by the organisation.
-Typing, printing and filing of document for respective departments.
-Maintains safe and clean reception area by complying with procedures, rules, and regulations.
-Participating in main office SHE issues.
-Housekeeping.