Jobs outside Task: Project End-Line Evaluation Consultancy – Expiry Date: 2022-08-18

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Jobs outside Task: Project End-Line Evaluation Consultancy – Expiry Date: 2022-08-18



Job Summary


1.0 ORGANISATION BACKGROUND

Community Technology Development Organisation is a local Non-Governmental Organisation (NGO) whose operations in Zimbabwe dates back to 1993. In 2012, Community Technology Development Trust (CTDT) became registered as a Private Voluntary Organisation (PVO), in terms of the PVO Act Chapter [17:05] and as such became known as Community Technology Development Organization (CTDO). The organisation implements sustainable development initiatives under four pillars namely Food Security and Livelihoods, Agricultural Bio-diversity, Environment and Policy that seek to reduce poverty, hunger, malnutrition and environmental degradation. CTDO implements programs that help to secure and empower communities to be able to improve their lives, solve problems and define their own future. In partnership with local communities, development agencies, funders, government and other stakeholders, CTDO operates in 24 Rural Districts of Zimbabwe and has regional and international linkages.

2.0 Project Summary

CTDO is implementing the Enhanced Resilience, Adaptation to Shocks and Economic Strengthening (ERASE) Phase 2 Project in Seke District (Ward 3, 4 and 5) in Mashonaland East Province and in Mt Darwin District (Ward 17, 12 and 38) and Rushinga District (Ward 5, 6 and 8) in Mashonaland Central Province. The broader goal of the project is to contribute to rural development, improve seed, food and nutrition security and to enhance access to clean potable water in Zimbabwe. The project seeks to achieve its mandate by focussing on 3 project components namely; Agriculture, food security and climate resilience, Water Sanitation and Hygiene (WASH) and Lobby and advocacy on conservation and sustainable management and use of natural resources, Farmers Rights and benefit sharing. The project targets to directly benefit a total of 6 000 households (HH) over its duration [01 May 2020 – 30 April 2023]. To date, the project has reached slightly over 6 000 HH beneficiaries across its project districts.

3.0 Purpose of the End line Evaluation

The purpose of this project end line evaluation is mainly to assess the performance of the project and capture project achievements, challenges and best practises to inform future programming. The evaluation will also ensure accountability towards the funding partner, Brot fur die Welt (Bread for the World) as well as to the beneficiaries of the program. On the other hand, the evaluation offers the opportunity for learning for all stakeholders involved in the project. It is further envisaged that the evaluation will identify key lessons learned, challenges encountered and opportunities for future project sustainability.

4.0 Evaluation Scope

The end-line evaluation process will evaluate the project effectiveness, relevance, coherence, sustainability and impact, in-order to support evidence-based decision making and learning processes. The analysis should be guided by the OECD-DAC evaluation criteria:

(i) Relevance – evaluate the extent to which the key activities or processes aligned/contributing to each stated component/outcome remain relevant to the context. Relevance of intervention results to address the contextual challenges and extent to which project design and approach are relevant to national and global development objectives.

(ii) Coherence and coordination-internal coherence, between the different components of the project and operational modalities.

(iii) Efficiency- in resources management, and project partnership and structures. Analysis should also include strategic and timely implementation of activities and quality of the internal project monitoring systems.

(iv) Effectiveness- The effectiveness criteria encompass evaluating the extent to which the project objectives, indicators and targets have been or are likely to be achieved.

(v) Impact- The evaluation should strive to assess project impact of project interventions.

(vi) Quality – The end line evaluation should assess the overall quality of the implementation. It is important to include beneficiaries’ opinion on the quality of the services rendered and whether the quality of activities delivered by the project meet the needs and expectations of the beneficiaries. In addition, the evaluation should assess the extent of beneficiary and stakeholder participation in the project

(vii) Sustainability- prospects for sustaining the identified results, and scaling-up activities beyond the projects’ closure. Design of project sustainability and exit strategy and their implementation to promote national and local capacity to sustain the positive changes after the end of the project. Sustainability analysis to include institutional, economic, social and environmental components.

The end line evaluation should also analyze project implementation processes and approaches in terms of the general implementation and management of the project in terms of quality of inputs and activities, adherence to work plans and budgets, factors that have facilitated or impeded the progress of project implementation.

5.0 Methodology

The methodology and development of appropriate tools will be developed by the consultant upon synthesizing the demands of this evaluation. The methodology should be appropriate in order to address the 3 stated objectives and their indicators. The data collection exercise should include the use of a number of approaches to gain a deeper understanding of the outcomes of the project, including;

 Desk review of background documents such as project document, project monitoring data, progress reports and field visits or training reports among others.

 Household Survey for beneficiaries in the 3 districts

 Key informant interviews (e.g. ERASE project staff, District Authorities, Local Leaders, Government Extension Staff and key government ministries at local level) to gather substantial information on the effectiveness, efficiency, relevance and timeliness of the project activities implementation and delivery

 Focus group discussions with community members

In light of the data collection methods proposed, the consultant should therefore come up with an appropriate and strategic sampling method for collecting the data e.g. snowball sampling, purposeful random sampling or mixed purposeful sampling methods.

6.0 Key Deliverables

The consultant is expected to lead, accomplish, and submit the following deliverables within the agreed timeframe and budget:

(i) An inception report which will serve as an agreement between parties on how the evaluation will be conducted. Items to address in the report include:

• Understanding of the issues and questions raised in the ToR

• Data sources; how to assess the indicators in the ToR

• Research methodology, including suggested sample and size

• Schedule of activities and traveling (timeline)

• Detailed budget

• Appropriate validated draft data collection tools (e.g. methodological guidelines, group interview questions)

(ii) Preliminary findings report

(iii) Draft report

(iv) Final Report. The report should consist of: a) Executive Summary (max. 2 pages) b) Introduction c) Methodology, including sampling and limitations d) Analysis and findings of the evaluation. The analysis should be done according to the objectives including an implementation strategy for the recommendations e) Address concerns, lessons learned and comments from CTDO f) Stories of change and quotes from respondents g) Conclusions for each of the end line evaluation objectives h) Recommendations for future projects i) Annexes with relevant maps and photographs of the evaluation areas where necessary, bibliography of consulted secondary sources and finalized data collection tools among others.

Duties and Responsibilities


Key Deliverables

The consultant is expected to lead, accomplish, and submit the following deliverables within the agreed timeframe and budget:

(i) An inception report which will serve as an agreement between parties on how the evaluation will be conducted. Items to address in the report include:

• Understanding of the issues and questions raised in the ToR

• Data sources; how to assess the indicators in the ToR

• Research methodology, including suggested sample and size

• Schedule of activities and traveling (timeline)

• Detailed budget

• Appropriate validated draft data collection tools (e.g. methodological guidelines, group interview questions)

(ii) Preliminary findings report

(iii) Draft report

(iv) Final Report. The report should consist of: a) Executive Summary (max. 2 pages) b) Introduction c) Methodology, including sampling and limitations d) Analysis and findings of the evaluation. The analysis should be done according to the objectives including an implementation strategy for the recommendations e) Address concerns, lessons learned and comments from CTDO f) Stories of change and quotes from respondents g) Conclusions for each of the end line evaluation objectives h) Recommendations for future projects i) Annexes with relevant maps and photographs of the evaluation areas where necessary, bibliography of consulted secondary sources and finalized data collection tools among others.

Qualifications and Experience


The lead consultant is expected to possess the following qualifications and competencies;

 A minimum of a PHD in Climate Change, Agriculture, WASH Studies or a related field from a recognised academic institution.

 At least 7 years’ practice experience in monitoring and evaluation of development projects related to the area of expertise.

 Demonstrated experience with quantitative and qualitative research, data base management and statistical data analysis

 Strong communication and analytical skills, including communicating with various stakeholders, ensuring that the evaluation is understood and generates valuable output.

 Having at least published in the area of speciality

 Commitment to delivering timeous, high-quality results, ensuring the evaluation report is credible.

 Action-oriented and evidence-based approach and strong drive for results;

How to Apply


Application Procedures

Along with their CVs, interested individuals or firms are requested to submit the following:

1. A Technical Proposal detailing their comprehension of the Terms of Reference (ToR) and how they would approach this assignment, summarising the methodologies, and approaches they plan to use, including a timeline.

2. A Financial Proposal detailing out the proposed budget for conducting the assignment.

This should include professional fees, estimated travel, accommodation, and meals budget

for field exercises.

3. A Capability Statement demonstrating how the consultant / team meets the required qualifications and experience

4. Samples of similar previous work done

5. Copies of all relevant Curriculum Vitae (CVs). Only CVs for the specific individuals that will form the proposed End-line Evaluation team should be included; two references (including one from your last client/contractor).

To apply, submit your proposal via email to: [email protected]; [email protected]; and [email protected] indicating “Project End line Evaluation Consultancy [ERASE Phase 2 Project] on the subject line of the email not later than 18 August 2022.

NB: Only shortlisted applicants will be contacted and specific details about the project will only be shared with the successful applicant.




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