Jobs outside Task: Receptionist: World Vision Zimbabwe – Expiry Date: 2022-07-29

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Jobs outside Task: Receptionist: World Vision Zimbabwe – Expiry Date: 2022-07-29



Job Summary


With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Job Description:

JOB PURPOSE

To manage the front office and provide professional and efficient service to visitors at all times whilst portraying a good corporate image by virtue of being the first port of call of the organization.

Duties and Responsibilities


MAJOR RESPONSIBILITIES

Front Office management – manning the front office by attending to incoming and outgoing stakeholders.

Switchboard operations, incoming and outgoing calls and messages

Maintain decorum and a high degree of quality communication between the organization and visitors.

Accommodation reservations, negotiations and contracting the service providers.

Mail management and courier services bookings and payments

Visa applications and air tickets acquisitions and ground transport bookings and processing

Accommodation reservations, negotiations and contracting the service providers.

Day to day coordination of drivers

Payment processing for service providers e.g. hotels, courier companies, travel agents etc.

Carrying out any other duties as may be assigned by the supervisor

Qualifications and Experience


KNOWLEDGE, QUALIFICATIONS FOR THE ROLE

Secretarial Diploma

Information Systems utilization and technology skills – well versed with MS Office Suite (Word, Excel, PowerPoint)

Good organizational and planning skills to ensure successful achievement of key responsibilities within strict deadlines

Exceptional oral & written communication skills to contribute to strong client relationship management

Accommodation and travel management



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